Interlibrary Loan and CSU+ Borrowing Policies

Who Can Use ILL Services?

Interlibrary Loan (ILL) and CSU+ services are available to the following Cal State San Marcos patrons with a campus ID, current validation sticker, and in good standing.

Cal State San Marcos:

  • Faculty
  • Staff
  • Students
  • Distance Education Students

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Types of Materials

A variety of materials, including articles, books, and audiovisual, may be requested via Interlibrary Loan and CSU+ provided they meet the following criteria:

  • The item must be needed for Cal State San Marcos research or course work.
  • The item must not be available at the Cal State San Marcos Library (you may order books that are currently checked out).

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Turnaround Times, Request Limits, and Loan Periods






Material Types



Turnaround Time



Request Limits



Loan Period







books and media



2-5 days (expect delays due to Covid)


30 items (undergrad)

100 items (grad)

100 items (fac)



16 weeks / no renewals


Interlibrary Loan


any material


articles can arrive in 2-5 days while books, etc. can take longer





determined by the owning library / 1 renewal for most loans


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Overdue & Lost Material










No overdue fines


$90 + $10 billing fee


Interlibrary Loan


$1.00 per day


Replacement cost + $10 billing fee

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Delivery and/or Pickup of Materials

Articles are delivered to you electronically. You will receive an email when your article is available.

You may choose to pick up loans from the Circulation and Reserves Desk on the 3rd floor of the Library or from the 24/7 Library Lockers. You will receive an email when items are available for pick up. Loans can also be mailed.

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There is no charge for the Interlibrary Loan or CSU+. The Library subsidizes all Interlibrary Loan overhead costs and most photocopy and loan charges imposed by other libraries for academic research by eligible Cal State San Marcos patrons.

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The owning library reserves the right to recall ILL and CSU+ materials at any time. Recalled materials must be returned to the Library Circulation Desk immediately.

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Damaged Material

Interlibrary Loan and CSU+ materials must be returned in the same condition as they were received. Interlibrary loan checks the condition of all items it processes for use by our patrons and notes any damage found.

Examples include:

  • Any lead, ink, or highlighter markings
  • Stains of any kind
  • Pet chewed covers or spines
  • Torn or cut pages
  • Folded page corners
  • Water damage– includes damage caused by any fluid

Materials returned with damage are sent to the Library Acquisitions Unit where repair costs are estimated. The Lending Library is notified of the damages and the patrons returning the damaged materials are billed for the repairs.

Materials with excessive damage may need to be replaced.

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Loss of Borrowing Privileges

Interlibrary Loan will suspend all library privileges for patrons with ILL materials overdue by 7 days.

When ILL materials become overdue by 14 days, a hold is placed on the student’s registration.

Patrons’ library privileges will be reinstated within 2 days of returning all overdue ILL materials and paying the overdue fees or paying all replacement costs.

Should a patron repeatedly disregard the ILL guidelines, his/her Interlibrary Loan privileges will be temporarily or permanently suspended.

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Penalty & Fees

There is a campus approved fee of $1.50 which is assessed for the removal of the ILL identifying book band.

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Copyright Law Compliance

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research". If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.