These policies apply to California State University San Marcos researchers.


Who Can Use the ILL services

Interlibrary Loan service is available only to the following Cal State San Marcos patrons with a campus ID, current validation sticker, library barcode, registered in the PAC (Catalog), and in good standing.

Eligible Patrons include:

  • Cal State San Marcos Faculty
  • Cal State San Marcos Teaching Assistants
  • Cal State San Marcos Staff
  • Cal State San Marcos Students
  • Cal State San Marcos Distance Education Students (registered in courses at the Southwest Riverside or Sorrento Valley campuses)

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Due to the high expense and heavy demands of the Interlibrary Loan service, requests must be limited.

  • Faculty & Graduate students may request up to 15 items per week
  • Staff & Undergraduate students may request up to 10 items per week

Only requests for Cal State San Marcos related academic research or teaching can be accepted. The following materials may NOT be ordered through Interlibrary Loan:

  • Materials held and available at Cal State San Marcos (regardless of format held or in-building use restrictions)
  • Recreational reading
  • Genealogical research materials
  • Required classroom textbooks

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There is typically no charge for the Interlibrary Loan service. The Library subsidizes all Interlibrary Loan overhead costs and most photocopy and loan charges imposed by other libraries for academic research by eligible Cal State San Marcos patrons.

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A maximum of one renewal may be requested provided the lending library allows renewals. Renewals cannot be requested for items more than 1 week overdue.

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The lending library reserves the right to recall ILL materials at any time. Recalled ILL materials must be returned to the Cal State San Marcos Library Circulation Desk immediately.

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Overdue & lost material

Overdue fees: $1.00 per day – Maximum $25.00 per item

Replacement cost for lost material: $71.71

Item Charge: $ 44.46
Processing Fee: $ 15.00
Billing Fee: $ 12.25
Total: $ 71.71

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Damaged material

Interlibrary Loan materials must be returned in the same condition as they were received. Interlibrary loan checks the condition of all items it processes for use by our patrons and notes any damage found.

Examples include:

  • Any lead, ink, or highlighter markings
  • Stains of any kind
  • Pet chewed covers or spines
  • Torn or cut pages
  • Folded page corners
  • Water damage– includes damage caused by any fluid
  • Use of post-it notes*

*Although Post-It notes can be easily removed from pages, they leave a chemical residue behind that can cause long term damage to the books. It is recommended that you use index cards or strips of paper for page markers and/or note taking.

Materials returned with damage are sent to the Library Acquisitions Unit where repair costs are estimated. The Lending Library is notified of the damages and the patrons returning the damaged materials are billed for the repairs.

Materials with excessive damage may need to be replaced. The replacement cost for damaged material is as follows:

Item Charge: $ 44.46
Processing Fee: $ 15.00
Billing Fee: $ 12.25
Total: $ 71.71

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Loss of borrowing privileges

Interlibrary Loan will suspend all library privileges for patrons with ILL materials overdue by 7 days.

When ILL materials become overdue by 14 days, a hold is placed on the student’s registration.

Patrons’ library privileges will be reinstated within 2 days of returning all overdue ILL materials and paying the overdue fees or paying all replacement costs.

Should a patron repeatedly disregard the ILL guidelines, his/her Interlibrary Loan privileges will be temporarily or permanently suspended.

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Penalty & fees

There is a campus approved fee of $1.50 which is assessed for the removal of the ILL identifying book band.

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Copyright Law Compliance

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research". If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.


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Contact Info

Resource Sharing - University Library
(760) 750-4345


Contact Info