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Faculty Reserve Guidelines

The CSUSM Library has two forms of reserves: traditional hard copy and electronic reserves (ERes). Here you will find guidelines for placing material on reserve.


Section 107 of the Copyright Act of 1976.

Information on copyright and fair use  

Limitations on exclusive rights: Fair Use

Not withstanding the provisions of sections 106 and 106a, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified in that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright.

In determining whether the use made of a work in any particular case is a “fair use”, the factors to be considered shall include:

  • the purpose and character of the use
  • the nature of the copyrighted work being used
  • the amount and substantiality of the work being used
  • the effect of the use on the market for value of the original

Guidelines for Placing Material on Reserve

These guidelines do not apply to entire books to be placed on regular Reserve (not electronic) that are owned by either the CSUSM Library or the requesting faculty member.

The following use of copyrighted material is permissible according to fair use guidelines.

  • one chapter from any one book
  • one poem, short story, or essay from a collected work
  • one article from any one journal issue or newspaper
  • a short excerpt not to exceed 10% of a work without chapters or articles
  • a chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper

Each of these is for one semester and one course only. Subsequent semesters require copyright clearance.

Material that will be placed on Reserve without obtaining copyright clearance includes the following:

  • Quizzes/Exams/Solutions
  • Homework assignments
  • Study guides/syllabus prepared by instructor
  • Lecture notes
  • Student papers (with written authorization)
  • Government publications
  • Overheads prepared by the instructor

Reserve materials should make up a small percentage of required course readings. They are not intended to take the place of course packets.

Material used for more than one course at the same time or for more than one semester must have copyright clearance.

The library will seek copyright clearance for any materials that do not fall under the fair use guidelines. The library will not cover copyright costs in excess of $20.00 per article/chapter.

Full bibliographic citations must be included with each article/chapter – even if it falls within the fair use guidelines.

Proper attribution must be obtained for all works on Electronic Reserve. Faculty who wish to place a student paper or other unpublished work on reserve must obtain written consent from the author before the work will be added.

All materials to be scanned and added to Electronic Reserve must be clean, clear, 8 ½” x 11” photocopies. Double sided is fine.

Materials that do not follow the above guidelines will be sent back to the professor via campus mail.

All materials will be added on a first come first serve basis.

Reserve Materials with no circulation for 1 year will be returned to the Faculty/Department.

All Traditional Reserve material can be picked up by the professor and all Electronic Reserve material will be removed at the end of each semester. If you would like to keep the materials on reserve for longer please complete a new online form for the following semester -- Physical Items / Electronic Items. If you have any questions you can contact the Faculty Reserves department at x8363 or

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