What are Physical Reserves?

Physical Reserves are materials (e.g. textbooks, course readers) placed on reserve by instructors and available for checkout at the circulation desks. These physical materials are in high demand by a large number of students; therefore, materials lend for a limited period of time as requested by Faculty.

What are Electronic Reserves?

Electronic Reserves are materials (e.g. book chapters, articles, website links) available online for student use. Access to these materials is restricted to current CSUSM students. Electronic Reserves can be accessed via the library website or through Cougar Courses.

How do I place material on reserve?

Please complete the required online form for any material you would like to place on reserve.

Physical Reserves:
After completing an online form, physical materials may be dropped off at the 3rd floor Circulation Desk. 
 
Electronic Reserves:
After completing an online form, send your PDF attachments to reserve@csusm.edu. If you need pages scanned from personal copies of books, you can drop off materials at the 3rd floor Circulation Desk for library staff to scan. If you are requesting pages to be scanned from books in the library collection, library staff will retrieve books from the library stacks to scan.  
PDF scans must be compliant with Americans with Disabilities Act (ADA) standards, which include all PDFs to be in Optical Character Recognition (OCR) format and must be able to be read by a screen reader. PDF scans must only have one page scanned per PDF page in order to be read by a screen reader. Optimal scans would be free of handwritten notes, underlining, highlighting, and any other marks not printed in the text.

Do I need to fill out the bibliographic information on the form?

Yes. Complete bibliographic information is needed so students can correctly cite their sources and for Library staff to stay compliant with copyright laws. Please fill in all required fields of the online form in order to submit the form successfully.

How long can students check out reserve materials?

You choose the loan period for your course materials. Choices are: 2 hours, 3 hours, 1 day, 3 days, 1 week, or 3 weeks. Most reserve materials have loan periods of 2 hours due to popularity. 

How long will it take for reserve materials to be available to students?

Reserve materials are processed on a first-come-first-serve basis. During the beginning of a semester, it may take several days before material is ready. During non-peak times, materials are usually processed in 1-3 business days.

How many pages of a book or journal can be added to Electronic Reserves?

Please refer to the Fair Use and Copyright guidelines. The Library does not pay for copyright clearance. Faculty are responsible for ensuring their material are compliant with Fair Use and copyright laws.

How many items can be placed on reserve?

Physical Reserves:
There is no limit to how many items can be placed on Physical Reserve. However, materials that do not circulate for 1 year will be removed and sent back to Faculty via inter-campus mail. 
 
Electronic Reserves:
There is no limit to how many items can be placed on Electronic Reserve. However, Electronic Reserves should be be intended to take place of course packets and must meet the Fair Use and Copyright guidelines. 

Can materials from the CSUSM Library be placed on reserve?

Yes. Simply fill out the appropriate online form for Physical or Electronic Reserves or add it to your reading list using our Library Reserves tool


Can electronic books be placed on reserve?

Yes. You can check the Library Catalog to see if we have your required text available as an electronic book. Some electronic book subscriptions allow only 1 user to use it at a time while other allow unlimited users. Double-check the number of users allowed before directing all students to use the electronic book since limited availability may prevent students from using it.

Can materials from other libraries be placed on reserve?

No. Only books owned by the CSUSM Library or Faculty's personal copies of materials may be placed on Physical Reserve. 

Will the Library acquire course materials not owned by CSUSM?

Possibly. The Library purchases course materials depending on availablity and cost of the material. Please email reserve@csusm.edu with the title and bibliogrpahic information of the materials you would like the Library to purchase. If the materials are approved, then an e-book version of the material will be ordered if it is available, otherwise, a print version will be purchased for the Library collection and placed on Physical Reserve for your course.  

How long are materials left on reserve?

All materials are automatically rolled over if the course is being taught the following semester. If the course is not being taught the following semester, physical materials will be stored for one semester. If the course is not being taught again the following year, then materials will be sent back to Faculty via inter-campus mail. 

Can I use the same form for all types of reserves (physical, electronic, media)?

No. Please fill out the online form for each type of reserve or use the Library Reserves tool to manage your requests. 

Who to Contact
Library Reserves
(760) 750-8363
Kelly Ann Sam
Library Services Specialist
(760) 750-4369


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