Media Reserves FAQ

Media Reserves

Video on Demand


What are Media Reserves?

Media Reserves are films added to Cougar Courses at the request of faculty.  The physical films are also available for check out at the 2nd floor Circulation Desk.  The hard copy must remain on reserve at the 2nd floor Circulation Desk throughout the time the film will be used in the course. 

Prior to accepting a film for Media Reserves, materials that are clearly not supplied by a distributor will be subject to inquiry by staff.  The Media Library reserves the right to refuse to put on reserve any program for which the legality of the recording is in question.

Off-Air Recordings (not recorded from cable or pay-per-view) are for 1-time use only and may not be used again in the same or subsequent semester without written permission from the supplier.

A variety of media formats may be put on reserve in the Media Library.  The formats include the following commercial products:

  • Recorded lectures of the course instructor or student presentations with permission from students
  • Legally produced materials 

Can materials from other libraries be placed on reserve?

Media materials can be placed on reserve in the media library but they cannot be added to Cougar Courses due to copyright restrictions.

Will the Library acquire materials for courses not owned by CSUSM?

Yes, the Library will acquire media items but they must fit the curriculum and be used by more than one faculty or for more than one semester to be considered for purchase.  All media items must be approved for purchase by the appropriate subject Librarian.

How many materials can I place on media reserve?

There is no limit on the amount of items that can be places on media reserves. However, there is a limit on the number of hours of recording that can be placed on Video on Demand. 

How long are media materials left on reserve?

Physical media materials may be left on reserve. Contact the Media Library to request items stay on permanently if you teach a course continuously. If a course is not being taught, the physical materials will be removed from the reserves shelf and will be unavailable to circulate. Material removed from reserve can either be sent back to your office or be picked up from the 2nd floor Circulation Desk.


Video on Demand

How do I get started?

First read through this important information. It is meant to ensure a positive experience using our VOD reserves service.

  • For all titles including personal copies, an online Media Reserve Form is available to submit your requests.

How will staff add the links to my Cougar Course container?

Media Library staff have access to your Cougar Courses and will add the links within 7 days of your request.

How long does this take?

All encoding is done in real time. Media reserve material is normally available within 7-10 days from submission of the request form at the start of every semester.  During non-peak times, films are added within a few days of receiving the request form.

I have many videos that I want on VOD. What should I do?

Prioritize your requests. They are processed in the order received. 

NOTE:  Due to the growing popularity of this program, we must hold each faculty member's requests to a maximum of 6 hours of recording time per week.

What can I put on VOD?

Any film from the Library’s collection or personal copies can be used as long as they’re original copies that adhere to copyright guidelines. 

I recorded a TV program. Can you place on VOD?

Yes, but with restrictions. On-air recordings cannot be used for longer than 10 days due to copyright restrictions.

What does Cougar Courses have to do with this?

All films are added to your Cougar Courses to allow students to view films either on or off campus.

I completed the form. What else is there to do? 

Personal copies must be brought to the Media Library to add to your shell. Media must always be put on Reserves for it to be eligible for placing on Video on Demand.

How will I know that the links have been added?

When the films have been encoded and the process completed, you will see a link titled "Films" in the very first section of your Cougar Courses.

This is great! Can I submit videos for my non-CSUSM classes?

No. Links are not to be used for teaching at other campuses.

How long does my personal copy stay in my Cougar Courses?

Personal copies will stay in your Cougar Courses throughout the semester. As long as you continue using the media item, links for personal copies will be kept until you no longer need them. Physical items will be returned to the faculty member or support staff at the end of the semester unless otherwise requested.

Media Library
(760) 750-4370
Shauna Mendez
Library Services Specialist, Media Library
(760) 750-4371
Georgina Lopez
Library Services Specialist, Media Library
(760) 750-4387
Ricardo Pliego
Library Services Specialist, Media Library
(760) 750-8364