Who can borrow

CSUSM students, faculty and staff.

Limited borrowing for Alumni, North County Community Colleges and other CSUs, databases available onsite to these groups.

Community Borrower cards are available at a cost of $30.00. Please visit the Community Borrowers page for more information.

Loan Period


Circulating library books may be checked out at the 3rd floor Circulation desk for 13 weeks for faculty and graduate students, 4 weeks for all other patrons. Periodicals and reference books do not circulate.


Videos, DVDs, CDs, audio cassettes, and other formats are located in the Media Library and check out for one week.

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There is a maximum checkout of:

  • 100 for faculty
  • 40 for graduate students
  • 30 for undergraduate students
  • 30 for staff
  • 10 for all other categories.

Circulating Media

The checkout limit for media material is four of each format.

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Items may be renewed two times online, at the Circulation desk or by phone.


Media can be renewed one time online, at the Circulation desk or by phone.

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Holds / Recalls

Patrons may place a hold or recall on materials, checked out by another person, at the library Circulation desk. All materials may be recalled after two weeks of use. Material needed for reserve may be recalled at any time. Recalled materials are subject to fines if not returned by the prescribed date and a hold may be placed on the borrower's record.

Item holds must be placed at the library Circulation Desk. When the returned item is ready for pickup an e-mail will be sent. The item will be held for the requester for one week. When library material is unavailable patrons should use the Circuit to obtain the item (SDSU, UCSD, USD, SDCL or SDPL) or ILL.

Overdue Fines


Overdue fees are $0.25 per day (Max. $25.00) per item.

Media Material

Overdue fees for circulating media materials are $1.00 per day.

Media Equipment

Overdue fees for media equipment are $5.00 per day, per item.

Billing amounts per item:

  • CSUSM material $71.71 (excluding media)
  • Media material replacement cost
  • Circuit material $140.00
  • Interlibrary Loan material replacement cost

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Faculty and Administrator Borrowing Information

Administrators are defined in this policy as Presidents, Vice Presidents, Associate Vice Presidents, Deans, and Directors.


With a current CSUSM ID faculty and administrators are allowed the following:

  • Borrow up to 100 items -- includes CSUSM, Circuit and Interlibrary Loan material
  • 15 requests per week for Interlibrary Loan material

Check Out Periods

  • CSUSM 13 weeks material (excluding media) with 2 renewals
  • Media material 1 week with 1 renewal
  • Circuit material 4 weeks with 2 renewals
  • Interlibrary Loan the lending institution determines loan period generally 2-3 weeks with the possibility of one renewal


Faculty and administrators are responsible for the timely return of library materials. Materials not renewed or returned by the due date are overdue. A hold will be placed on the library record of anyone who has overdue materials and billed 21 days after due date. Library privileges will be suspended until the material is returned.

Billing amounts per item:

  • CSUSM material $59.46 (excluding media)
  • Media material replacement cost
  • Circuit material $140.00
  • Interlibrary Loan material $71.71

Be advised that material checked out in this manner will be on the faculty member's / administrator's record. Ultimate responsibility for the material belongs to the faculty member/administrator. Any overdue notices, bills or suspension of privileges will appear on the faculty member's/administrator's record. It is important that your teaching assistants/support staff do not abuse this privilege and check out their materials under the Administator's name.

Teaching Assistants/Support Staff

Faculty and administrators may grant their teaching assistants or support staff permission to check out materials in their name. A written consent form (PDF, 53K) must be filled out each semester prior to these checkouts being allowed. ID will be required at each checkout to verify that the teaching assistant or support staff is the one allowed this privilege.

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